Run of Show Downloadable Resource

Event Production Tools

A “run of show” is a tool that our project managers use for every event. It is a way of simplifying information that is essential to running a live show. At its base, a Run of Show is a document that lays out the timing, program, and content for each second of an event. These documents help event staff like our project managers to keep shows of all scales running smoothly for our clients.

Big moments are important, but the small moments & transitions between them can make all the difference – and each second of screen time or audio is significant. This is why our experienced project managers use Run of Show documents to better lead our on-site teams toward a successful event.


To help you build your own event’s Run of Show, we’ve put together a template that you can use as a jumping off point! In this Excel document, you’ll find a blank template spreadsheet and some instructions to help you get started, as well as an example spreadsheet to give you an idea of how it might be used or filled out.

We hope that this is a helpful planning resource for your next event!

Download Run of Show Template