Things To Consider When Throwing A Large-Scale Corporate Event
One of the most overwhelming commitments you could make is to plan a large corporate event for your company. If you’re in charge of this important project, your best option is to partner with a company that specializes in corporate events. If you’re unsure where to start in the planning process, the Sight & Sound experts are here to share some crucial pieces of advice
CAPTURE THE IMPORTANT MOMENTS WITH A PROFESSIONAL VIDEOGRAPHER
It’s no secret that digital footage is invaluable to a company for marketing purposes. When you hire a videographer to record speakers and attendee discussions, you create valuable content that can be shared for years.
Use the long-form footage to create short clips perfect for your website and social media. Hours of video allows your business to advertise the event and entice new attendees to join. Short social media posts and occasional emails used to be ideal forms of promotion. These days, it’s all about high-quality video clips and interactive digital content.
CHARGING STATIONS KEEP YOUR ATTENDEES PLUGGED IN
Nothing’s worse than your phone dying midway through an important event. Give your attendees the peace of mind they need with charging stations for all of their electronic devices. If you expect people to use phones, laptops and iPads, provide the necessary connectivity to stay charged.
Charging stations are an essential piece of equipment to rent for medium-to-large corporate events. Sight & Sound Productions provides cutting-edge stations to accommodate devices of all kinds.
ELIMINATE CONFUSION AT EVERY STAGE OF THE EVENT
Arrival and departure checkpoints should be free of frustration for every attendee. Whether you plan to offer valet parking, free transportation or wayfinding signage, you must clearly communicate all information to your attendees in advance.
The last thing you want is attendees to show up frustrated or exhausted. Communicate with them through scheduled email blasts, traditional mail and text greetings with crucial info.
ON-SITE MANAGEMENT IMPROVES EVENT FLOW AND EXPERIENCE
One of the smartest decisions you can make is to hire a day-of corporate events coordinator. The Sight & Sound team provides full-service event planning, production and coordination for events all over Jacksonville.
Don’t become overwhelmed trying to plan everything on your own. Partner with a team that specializes in corporate events to avoid confusion and over-spending. Sight & Sound Productions has proudly served the Jacksonville area since 1987.
Get started on your next event today. Reach out to the Sight & Sound professionals to begin the planning process.
C@NNECT WITH US
From our team to yours, we wish you a Merry Christmas and a Happy New Year ❤️✨
Our team and their families enjoyed a day filled with lunch, laughs, games, raffles, and a special visit from Santa 🎁
Grateful for moments like these!
#christmasparty #companychristmas #holidayseason
Nothin’ but a good time ❄️🏒
Great company and a @jaxicemen overtime win made Suite Night a blast for our team!
#jaxicemen #suitenight #jacksonville #proudpartner
After 30 years of leading Sight & Sound and Mugwump Productions, Jon Davis is retiring from his day-to-day role as President and CEO and moving into a full-time Board position in January 2026.
Thank you for everything, Jon. Cheers to an incredible career and a well-deserved retirement! We will miss you.
The stunning fabric treatment and LED panels helped set the tone for an unforgettable show at the @firstcoastdesignshow presented by @thewomensboardwch!
This incredible event supports the lifesaving work of Wolfson Children’s Hospital and we are thankful to be a part of it.
#firstcoastdesignshow #eventproduction #fabrictreatment #ledpanels #eventplanning #eventpartner
Grateful to give back!
Our team and families enjoyed the afternoon volunteering at Thanksgiving Sorting with @lovemwyf, helping make the holiday season a little brighter for local families.
#thanksgivingsorting #lovemwyf #giveback #volunteering #holidayseason #partnerships #jacksonville
Two powerful ways to make the most of your LED wall at an annual conference:
1. Spotlight your keynote speaker
2. Showcase your daily agenda
#ledwall #conference #stagedesign #audiovisual #videowall #eventproduction #eventprofs
Our team provided full-service event production for this multi-day conference at @sawgrassmarriott.
From speaker sessions to workshops, every detail was designed to engage, inspire, and connect 🎤
#eventproduction #corporateevents #stageset #audiovisual #stagedesign #eventplanning
