EVENT MANAGEMENT

Strong events start with
strong management.

You need more than a plan. You need a partner who keeps every detail organized, every moving part aligned and knows how to execute. We manage the full scope of your event, from timelines and vendors to on-site execution.

START PLANNING
SEE OUR WORK

One owner for every moving part.

We take ownership of the process from start to finish and keep communication clear, so decisions keep moving forward. 

  • Timeline development and oversight
  • Coordination of our AV production, décor, rentals, and entertainment crews
  • On-site event management and execution
  • Run of show planning and support
  • Vendor coordination and communication
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OUR PROCESS

From first call to event day.

  1. SOW Review: Review event goals, and program flow
  2. Kickoff & Team Launch: Contract executed project kickoff meeting
  3. Technical & Show Design: Walk-through venue, finalize approach and room plans, refine run-of-show and show flow.
  4. Pre-Production: Finalize schedules and logistics, speaker and content coordination, issue final production schedule
  5. Event Days: Load-in event, rehearsals, live event management, load-out event
  6. Post Event Review: Internal production debrief, client recap and feedback discussion, document recommendations for future events
Learn About Our Planning Process

What Clients say

"Sight & Sound is a top-notch team of AV professionals. Our conference program is demanding, and we immediately realized how good SSAV really is."
David PeskoNAPCO Media
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FAQ

COMMON
QUESTIONS

Event management is the ownership of every moving part: timeline development, vendor coordination, run-of-show planning, and on-site execution. One project manager owns it from the first call to the final cue, so you are not the person chasing a dozen vendors the week of your event. 

A run of show is the minute-by-minute plan for your event. It maps every cue, transition, speaker, and technical change so the show runs on time, and nothing gets missed. We build it with your team, then a project manager runs it live from the back of the room. 

One project manager matched to your event by specialty. That person owns your event from planning through the last cue, and they are at the event running it. You are not handed off from a salesperson to a stranger on event day. 

Six steps: scope of work, intro to your project manager, planning, proposal, contract, and event day. Your producer reaches out early, builds the proposal with you, then reserves your date and gear once it is signed. You always know what happens next and who owns it. 

Ready to bring your event together?

Whether you need full event management or custom pieces for your unique space, we keep every detail aligned from start to finish. Tell us about your event and we will be in touch.

Start Planning

Or call us directly: 904.645.7880

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