Audio Visual Dos and Don’ts from the Experts
Coordinating the audio visual and lighting equipment isn’t quite as exciting as selecting the event theme and making food choices, but it is just as important. Renting video equipment is the easiest and most-cost effective AV solution for events of any size. If you’re anything like many of our clients, you have no idea where to begin in equipping your event with the right technology.
We’re here to help every step of the way. The Sight & Sound AV professionals have decades of experience in full-circle tech set up for events of every scale. Take a look at our expert advice on all things audio visual.
VENUE
DO inquire about ‘rigging points’ if you plan to use any equipment that hangs from the ceiling. Your expert event planner will know if the planned lighting, speakers, projectors or decor requires rigging points.
DON’T sign paperwork or put down a deposit at a venue without talking to your AV equipment provider. Your audio visual expert should review the contract to make sure it will accommodate all of your technology needs.
Bonus Tip: One of the great aspects of working with Sight & Sound is that renting AV equipment and hiring an event planner is done all in one place. Our planners are experts in the arena of AV rentals and set up.
DO make sure your AV provider has adequate time before and after the event to set up and tear down the equipment. If you forget about this small recommendation, it could cost you in fees later on. Talk with your AV provider about how much time they need.
DON’T neglect to tour the venue with your AV team. Audio visual and lighting professionals can identify areas of the space that might affect your event — control-room access, contracts, backup generators. Bring someone along who knows the right questions to ask.
EQUIPMENT SELECTION
DO research and inquire about the latest trends in audio visual and lighting equipment. Exciting technology like LED screens can make a huge impact on your event experience.
DON’T forget about all of the exciting lighting options available for your event. From string lights to logo projection, lighting is a great way to customize the venue space. Check out our event lighting portfolio for inspiration.
DO work with a lighting expert to incorporate up-lighting throughout the venue. This is an affordable, effective way to set the tone for the event. Careful consideration should go into the color and brightness selection for all of your lighting choices.
DON’T make a rough estimate on the number of power outlets your event will require. This is an easily avoidable day-of mishap that can cause major problems. Just another reason it’s so important to bring an AV specialist to the venue walk-through.
ENSURE YOUR EVENT’S SUCCESS AND WORK WITH JACKSONVILLE’S AV EXPERTS
The best way to avoid any confusion when renting video equipment is to partner with an AV provider in the early planning stages. Common lighting and AV mistakes can be easily avoided when you have the right people in your corner.
Ready to get started on your next event? Contact our Sight & Sound team to discuss all of your planning, AV and lighting needs.
C@NNECT WITH US
Who said stage sets have to be boring? 🏴☠️
3D props and lighting brought a bold, adventurous energy to this pirate-themed corporate event.
#corporateevents #eventdesign #themedevents #stageset #stagedecor #piratetheme
"Eyes of the World: From D-Day to VE Day" with the @jaxsymphony made for a magical evening.
Benefitting @wolfsonchildren this multimedia event was taken to new heights with LED technology. We were thrilled to be a part of it 🇺🇸
#ledwall #theatre #eventproduction #symphony #DDay #eventtechnology
A stage set is one of the most important elements of any event, it`s the first thing your guests see!
This soft seating arrangement paired with this modern tiled backdrop and vibrant lighting sets the tone for a warm and engaging corporate conference.
#corporateevents #stageset #avproduction #softseating #conference #eventprofs #audiovisual
Our very own VP of Sales, Alfredo Garcia joined other top industry pros for the @visit_jax Tourism Panel today at @vystar_ballpark.
These experts dove into the ins and outs of the ever-evolving event industry. Proud to be part of the conversation shaping the future of events in Jacksonville! ⚾🌆
#visitjax #visitjacksonville #vystarballpark #eventprofs #events #jacksonvilleevents
Some highlights from an incredible night 🐾
We were proud to provide AV production for the @k9sforwarriors Country for Courage concert. @iamchrislane and friends put on a show to remember 🇺🇸
#avproduction #k9sforwarriors #chrislane #countrymusic #avprofessionals #eventproductions
Elevate your event experience with digital signage 📈
Here are 3 powerful ways to incorporate them at your next sales conference or trade show:
1. Showcase your Agenda/Schedule/Timeline
2. Directional Signage
3. Branding/Sponsorships
#eventplanning #eventdesign #corporateevents #eventtech #digitalsignage #eventtrends #eventproduction #avprofs #led
Country for Courage was a hit 🇺🇸
This K9s for Warriors tribute concert with Chris Lane and friends honored the lives lost on 9/11 and the heroes who responded!
Every ticket directly supported the K9s for Warriors mission of pairing veterans with life-saving Service Dogs 🐾♥️
#countryforcourage #theyards #k9sforwarriors #k9s #countrymusic #911tribute #chrislane
Our technicians mocked up this LED truss arch with side panels in our warehouse to demonstrate how it can act as a versatile stage set. The side panels can display logos, agendas, or supporting content, while the center panel is perfect for highlighting your name, company, or key talking points.
#LEDWall #avproduction #eventproduction #avprofs #eventtechnology #jacksonville #modularsetup