Things To Consider When Throwing A Large-Scale Corporate Event
One of the most overwhelming commitments you could make is to plan a large corporate event for your company. If you’re in charge of this important project, your best option is to partner with a company that specializes in corporate events. If you’re unsure where to start in the planning process, the Sight & Sound experts are here to share some crucial pieces of advice
CAPTURE THE IMPORTANT MOMENTS WITH A PROFESSIONAL VIDEOGRAPHER
It’s no secret that digital footage is invaluable to a company for marketing purposes. When you hire a videographer to record speakers and attendee discussions, you create valuable content that can be shared for years.
Use the long-form footage to create short clips perfect for your website and social media. Hours of video allows your business to advertise the event and entice new attendees to join. Short social media posts and occasional emails used to be ideal forms of promotion. These days, it’s all about high-quality video clips and interactive digital content.
CHARGING STATIONS KEEP YOUR ATTENDEES PLUGGED IN
Nothing’s worse than your phone dying midway through an important event. Give your attendees the peace of mind they need with charging stations for all of their electronic devices. If you expect people to use phones, laptops and iPads, provide the necessary connectivity to stay charged.
Charging stations are an essential piece of equipment to rent for medium-to-large corporate events. Sight & Sound Productions provides cutting-edge stations to accommodate devices of all kinds.
ELIMINATE CONFUSION AT EVERY STAGE OF THE EVENT
Arrival and departure checkpoints should be free of frustration for every attendee. Whether you plan to offer valet parking, free transportation or wayfinding signage, you must clearly communicate all information to your attendees in advance.
The last thing you want is attendees to show up frustrated or exhausted. Communicate with them through scheduled email blasts, traditional mail and text greetings with crucial info.
ON-SITE MANAGEMENT IMPROVES EVENT FLOW AND EXPERIENCE
One of the smartest decisions you can make is to hire a day-of corporate events coordinator. The Sight & Sound team provides full-service event planning, production and coordination for events all over Jacksonville.
Don’t become overwhelmed trying to plan everything on your own. Partner with a team that specializes in corporate events to avoid confusion and over-spending. Sight & Sound Productions has proudly served the Jacksonville area since 1987.
Get started on your next event today. Reach out to the Sight & Sound professionals to begin the planning process.
C@NNECT WITH US
Elevate your event experience with digital signage 📈
Here are 3 powerful ways to incorporate them at your next sales conference or trade show:
1. Showcase your Agenda/Schedule/Timeline
2. Directional Signage
3. Branding/Sponsorships
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Country for Courage was a hit 🇺🇸
This K9s for Warriors tribute concert with Chris Lane and friends honored the lives lost on 9/11 and the heroes who responded!
Every ticket directly supported the K9s for Warriors mission of pairing veterans with life-saving Service Dogs 🐾♥️
#countryforcourage #theyards #k9sforwarriors #k9s #countrymusic #911tribute #chrislane
Our technicians mocked up this LED truss arch with side panels in our warehouse to demonstrate how it can act as a versatile stage set. The side panels can display logos, agendas, or supporting content, while the center panel is perfect for highlighting your name, company, or key talking points.
#LEDWall #avproduction #eventproduction #avprofs #eventtechnology #jacksonville #modularsetup
Behind the scenes at @hyattjaxx 😎
The setup for this awards ceremony included truss structures, pipe and drape, LED screens, gold and titanium swags, custom lighting, floral arrangements, and much more.
#eventproduction #avprofs #avproduction #eventdesigner #awardsceremony #av #jacksonville #behindthescenes #bts
We don’t just set up gear, we master it ✅
Behind the scene at our warehouse tech demo, LED Walls, PixelCurve movers, geysers, and full control systems, all networked and synced by our team. We train hard so your event runs flawlessly 🙌
#eventpros #ledwall #stagelightingdesign #sfx #jacksonville #avtech #ssav
Behind the scenes at Sight & Sound Productions 😎
Through hands-on AV training, testing new inventory and pushing the limits of our LED wall, our team is always leveling up. 💡💥
#av #avtechs #eventprofs #behindthescenes #bts #ledwall #eventproduction
Our team had a blast cheering on the @jaxshrimp last night! Huge shoutout to our Director of Operations, Elisha Jordan, for throwing out the first pitch ⚾️💥
GO SHRIMP, GO! #jaxshrimp #jacksonville #team #crustaceannation
That’s a wrap on @infocommshow ‘25 📸 🤩
Staying up to date on the latest tech and trends in the event industry is what keeps our team future focused!
#infocomm2025 #infocomm #avproduction #iamproav
